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Rate schedules

A rate schedule is the set of rates a project uses: a standard schedule for most clients, a schedule agreed with one agency, a schedule for a year. A project carries one, and its tasks, time entries, and expenses take it, so every hour and expense is priced with the right rates. The rates themselves are kept in billing categories, one per labor category in each schedule.

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What rate schedules organize​

A project's rate schedule is set in its Rate Schedules field, which is required in EVX Software's suggested setup. These records also carry one:

  • Tasks
  • Time entries
  • Budgeted expenses and Actual expenses
  • Items

They usually fill it in from their project. See Decide what fills in automatically.

The rate schedules in the suggested setup​

The demo installation has nine rate schedules, by year and by agreement, such as 2026 - Standard rates, 2026 - Non Standard rates, 2024 - USACE rates, and 2026 - VA rates. Schedules can be grouped in folders. Each has a name, a color, and a description.

Where the rates come from​

Each billing category sets a billing rate and a cost rate for a labor category in a rate schedule, such as Project Manager in 2026 - Standard rates. An hour's billing rate and cost rate come from the billing category of its labor category in its rate schedule. See Billing categories.

Setting it up for your firm​

  • Create a schedule per year and per negotiated agreement, so a project keeps the rates it was sold at.
  • When a new year starts, copy the last schedule's billing categories and adjust the rates. See Billing categories.
  • Your name › Settings › Dimension options holds the dimension's name, its member fields, and the forms that show it. See Setting up dimensions.

Example: an agency contract​

A firm wins a multi-year contract with a state transportation department at negotiated rates. The administrator creates the schedule for the contract and its billing categories. Each new task order project for the agency gets that schedule, and its hours are priced at the contract rates.

What you can do next​

  1. Billing and cost rates for how rates price the work.
  2. Billing categories to set the rates of a schedule.
  3. Setting up dimensions for the steps in Dimension options.
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