Expense categories
Expense categories classify your firm's expenses by kind: direct costs, field and laboratory testing, rentals and consumables, and the indirect costs no client pays for. A category also says whether its expenses are billable, and carries the expense code your accounting uses.
Jump to:
- What expense categories organize
- The categories in the suggested setup
- Filter by expense category
- Setting it up for your firm
- Example: laboratory costs on a project
What expense categories organize
In EVX Software's suggested setup, three records ask for an expense category:
- Budgeted expenses
- Actual expenses
- Items
The category of an expense decides whether it is billable by default.
The categories in the suggested setup
| Category | Billable |
|---|---|
| 01. Direct Costs/fees (Billable) | Yes |
| 02. Field & Laboratory Testing (Billable) | Yes |
| 03. Rentals & Consumables (Billable) | Yes |
| 04. Allowable Indirect costs (Billable) | Yes |
| 05. Unallowable Indirect Costs & Fees (Non-billable) | No |
| 06. G&A (Non-billable) | No |
Some have categories under them. Each has a name, a color, a description, an Expense Code, and a Billable setting.
Filter by expense category
Show Expense categories in the left panel with View more if it isn't there, then select a member to narrow every tab to its records. Combine it with other members: select 02. Field & Laboratory Testing (Billable) and a project to see what its laboratory work has cost. See Filter with dimensions.
Setting it up for your firm
- Match the categories to the lines of your accounting, and fill in each Expense Code. See Expense categories in Administration.
- Put (Billable) or (Non-billable) in the name, as the suggested setup does, so people choose correctly.
- Your name › Settings › Dimension options holds the dimension's name, its member fields, and the forms that show it. See Setting up dimensions.
Example: laboratory costs on a project
A project manager selects her remediation project and 02. Field & Laboratory Testing (Billable), then opens Expenses. The budgeted and actual laboratory costs are side by side, and she sees the second round of analysis is over budget before it is invoiced.
What you can do next
- Expenses for budgeted and actual expenses.
- Dimensions for how dimensions work together.
- Setting up dimensions for the steps in Dimension options.
- Expense categories in Administration if you're adding or changing categories.